Supplier:Safe is an intelligent, cloud-based invoice management solution that streamlines your invoice capture and approval process, giving you real-time visibility and tighter control without disrupting your existing systems.
Choosing Supplier:Safe
Reduce manual effort
Automated invoice capture, matching, routing and approvals. So your team can focus on what really matters
Improve cashflow visibility
See exactly what's committed, what's pending approval and what's due for payment at the click of a button.
Keep processes moving- even when teams are remote
Approvers receive notifications and can review, comment, or approve from any device, keeping processes moving even when teams are remote.
Support compliance and audit
Support compliance, maintain a clear, searchable audit trail for every invoice, approval and exception, with completed
invoices archived for audit purposes
How it works
Supplier:Safe is designed specifically for finance teams, simple, intuitive and built to solve real-world accounts challenges.
No complex integrations required, no vendor lock‑in, just a streamlined, compliant and fully independent invoice processing solution that puts you back in control
Input
Invoices are captured automatically whether they're emailed, uploaded or scanned. Supplier:Safe, extracts all key data to ensure every document enters the system cleanly and consistently. Intelligent validation rules then determine the correct path for each invoice, routing it to PO matching or authorisation.
Auto invoice receipt, no AP intervention
AI, Intelligent capture and validation for accuracy
Clear routing for 3-way match or invoice authorisation
Manage
Supplier:Safe is hosted in Microsoft Azure, providing enterprise‑grade security, resilience and scalability.
Validated invoices are coded and routed to the right approvers or matched to PO data for payment. Approvals can be reviewed and completed from any device, with authorisation levels and dual sign off included. Meaning invoices keep moving wherever your teams are.
Automated coding, routing, and PO matching
Mobile‑ready approvals for continuous workflow and process control
Outcome
Approved invoice data, flows directly into your finance or ERP system with no keying, duplication, or transcription error. With no complex integrations and no vendor lock-in, Supplier:Safe delivers a streamlined, compliant and fully independent document management solution that puts you firmly back in control
No complex integrations and no vendor lock-in
Fully independent document management solution that puts you in control
RNLI Lifeboats
"Supplier:Safe solved a big problem for us. it's improved accuracy rates and given us more time to focus on other things. It was quick to get up and running and is really easy to use."
Hevey Building Supplies
"Supplier:Safe has really improved AP communications across the company. Having a more streamlined system means suppliers are more likely to be paid on time."
AGA Rangemaster
"The difference Supplier:Safe has made to our-real time financial reporting has been huge. Everything is digitised accounted for and invoices are easy to approve."
Supplier Safe: Effortless, accurate invoice processing
SaaS hosted platform
Fully managed invoice receipt & capture service
User & role base access
Microsoft Azure infrastructure
Intelligent AI driven document & data extraction
Real-time accrual & financial reporting
ERP & accounts system integration
Three-way match & invoice authorisation workflow
Invoice audit reporting & archive management
We’re serious about data security
With more than 30 years of experience behind us, we know that protecting your data is ultimately about safeguarding the people who rely on your business and the reputation you’ve built. When you choose Netdocs, you’re extending your own IT promise. We safeguard your data with the same care and attention you’d expect from your own team, because the moment you partner with us, your reputation becomes our reputation.
Committed to Microsoft Azure
Secure cloud applications: data security and integrity at its core
ISO27001: 2022
Azure Soc2 compliance
Data encryption in transit & at rest
Globally deployed document solutions to meet regional data compliance
GDPR compliant solutions
