Built for organisations that need flexibility beyond the limitations of their HR software. HR:Safe is a powerful HR document management system that centralises, secures, and controls every HR document with absolute compliance.
Eliminating the chaos of scattered folders and system‑locked documents providing instant access and automated compliance oversight
Choosing HR:Safe
Centralised, Secure HR Document Storage
HR documents are centralised into once secure hub, eliminating scattered folders, email attachments and risky local storage.
HR:Safe strengthens data protection and ensures every document is exactly where it should be.
Data Security and Access Control
HR:Safe provides controlled, permission-based access to sensitive HR documents. Reducing the risk of data leaks and ensuring only the right people see the right information.
Designed for HR Teams, Not IT Departments
HR:Safe is built with HR users in mind: simple, intuitive and focused on real-world HR challenges
Built-In Compliance and Audit Readiness
HR:Safe provides automated compliance and complete visibility across the employee lifecycle. It keeps your organisation audit-ready at all times, reducing risk and ensuring your HR documents meet GDPR regulatory standards
How it works
HR:Safe is a secure document management solution that centralises, protects and streamlines all your HR documents in to one compliant hub. No complex integrations required, no vendor lock‑in, just a streamlined, compliant and fully independent document management solution that puts you back in control
Input
From implementation, right through to becoming a fully embedded part of your HR document processes, HR:Safe provides a trusted way to manage all employee records, no matter the format.
Documents can be scanned, emailed, uploaded from mobiles, or passed via data feeds and APIs from your existing HR systems. Every file is automatically organised, classified, and stored in a structured, compliant format.
Documents from any source or format
Documents automatically organised and classified
Designed for HR teams, not IT departments
Manage
HR:Safe is hosted in Microsoft Azure, providing enterprise‑grade security, resilience and scalability. Azure’s global infrastructure ensures your data is protected by industry‑leading encryption, continuous monitoring and rigorous compliance standards
Once centralised in HR:Safe, documents are easy to access, with role‑based permissions. Your team can respond to queries quickly and deliver insights simply and without delay.
On‑demand reporting provides instant visibility into data risks, allowing you to take immediate action and maintain compliance with ease.
Inbuilt data retention rules ensures that your organisation stays compliant at all times
Hosted in Azure for highest degree of security reliability and scalability
In-built data security retentions and access controls
Full audit readiness, visibility and reporting of right to work or compliance gaps
Outcome
HR:Safe puts you firmly back in control of your HR documents, freeing your teams to concentrate on people not processes.
With all your HR data now structured and securely stored in one place, gaining meaningful insights from this valuable information becomes simpler, faster, and far more achievable
With HR:Safe your employee records are fit for the future.
Global application providing strong platform and processes, regardless of your teams location
Structured compliant future proof information, ready for data insight and AI innovations
Smiths News
“We just explained the problem and they figured out a way to make it work for us.”
Connells
"Netdocs are such a great team to work with- flexible, friendly and very accommodating"
Weetabix
"HR:Safe helps us to consistently deliver on our objectives and its always a pleasure to work with the Netdocs team."
HR:Safe: Secure, compliant HR documents in one place
SaaS hosted platform
HR System & tech-stack integration
User & role base access
Microsoft Azure infrastructure
Multi-source document capture
Workflow & AI data insights
Two factor authentication
Automated data management & retention
GDPR- ready audit reporting
We’re serious about data security
With more than 30 years of experience behind us, we know that protecting your data is ultimately about safeguarding the people who rely on your business and the reputation you’ve built. When you choose Netdocs, you’re extending your own IT promise. We safeguard your data with the same care and attention you’d expect from your own team, because the moment you partner with us, your reputation becomes our reputation.
Committed to Microsoft Azure
Secure cloud applications: data security and integrity at its core
ISO27001: 2022
Azure Soc2 compliance
Data encryption in transit & at rest
Globally deployed document solutions to meet regional data compliance
GDPR compliant solutions
