RNLI Lifeboats
Supplier:Safe
Client: Royal National Lifeboat Institute (RNLI)
Industry: Charity
8,800
volunteers
238
lifeboat stations
39,000
invoices each year
2009
supported since
RNLI Lifeboats
"Supplier:Safe solved a big problem for us. It's improved accuracy rates and given us more time to focus on other things. It was quick to get up and running and is really easy to use."
Their challenge
RNLI’s accounts payable system relied on manual inputting, which was time consuming and hard to manage. The team were frustrated that so much of their time was being spent on data input and manually matching purchase orders when they could be concentrating on other things.
Seasonal peaks in invoice volumes also aggravated their problem. They desperately wanted to improve accuracy and allow the accounts payable team to focus on more satisfying and useful tasks.
How we helped:
We set up a Supplier:Safe hub for invoice receipt, and within days had taken over the task of capturing and uploading all incoming invoices.
Using AI and automatic capture, we improve the accuracy of their invoice data, and work closely with the finance team to export purchase order invoices into their Microsoft AX system to trigger automatic matches.
And now...?
With us now capturing data and with purchase order matching now routed into their finance system, we’ve freed up the accounts payable team from the grind of manual tasks.
Now their focus is on untangling queries and making more useful improvements. We continue to capture and manage the large number of invoices RNLI receives each day, which helps them better manage their workload, especially in the busy summer holidays.