C2C Trenitalia
HR:Safe
Client: C2C Trenitalia
Industry: Transport
700
employees
25
stations operating at between London and Essex
1000's
of daily journeys
100,000
documents scanned
C2C Trenitalia
“It’s transformed the way we work and makes managing compliance so much easier.”
Their challenge
Like most transport operators, C2C’s HR department was trying to find a better way to manage GDPR compliance for personnel records for their large workforce. With almost all their employment documents still paper-based, (and physically stored at their London head office) they wanted to convert them into a more manageable and secure digital format. But it was a daunting project, which needed more time and resources than they could easily spare.
How we helped:
We managed the successful digital migration of all their HR records from start to finish. This began with us collecting the paper files from their head office and carefully processing each document using a combination of technology and careful supervision. Once converted into a standard PDF file, every record was uploaded into HR:Safe, our secure, online hub. Agreed categories were assigned, and user permissions set to provide tighter control over who could access different types of information.
And now...?
Employee records are 100% digital and are stored and accessed in a much more compliant way. By centralising everything in an online hub, the HR team have all they need at their fingertips, as well as the ability to share records securely with the appropriate people. New records are now uploaded directly to HR:Safe and categorised for simple searching and reporting. A lot of time is saved and the team feel more in control.